have ever tried to implement roving or roaming user profiles with Windows
95, 98, NT, 2000, XP or Vista and have them support access to a Microsoft
Exchange Server using Outlook 97, 98, 2000, XP, 2003 or 2007, you will know why you need this!
Originally designed for classroom
or open access environments in Schools in the UK, where any one of
hundreds of students could potentially log on to any PC and would expect to be
able to access their email; the roving client utility is now in use on
thousands of workstations world-wide.
However, the effectiveness
of this utility is not limited to educational establishments, it could
well save a lot of time and trouble in any environment where more than one
user has access to a given workstation.
Schools deploying Outlook for student
email access may be interested in our
MiniMail Exchange Client,
a simplified email client for exchange with additional security
features including a language filter. MiniMail is designed
to co-exist with Microsoft Outlook, allowing you to
control which users access which mail client.
By default, Outlook does not easily fit into a multiple user profile
environment, adding Microsoft Exchange Server into the mix complicates matters
- In it's default configuration Outlook stores all its user profile
information locally in the registry. Each user must have an Outlook
profile configured on the PC they intend to use before Outlook will
- If the Outlook profile is to include the client for Exchange Server,
the user's mailbox details have to be pre-set in the profile as well.
The net result is that if you want to use Outlook in a roving profile
environment you either manually create a profile for every user on every
machine or you get something like Outlook Client to do it for you
on the fly!
Microsoft have made tools available to extend Outlook's support for roaming
profiles, a search of Microsoft's knowledgebase
for 'ProfGen', 'NewProf' or 'ModProf' should give you all the information
However, these tools have limitations that make them inflexible or difficult
to use for many people due to the scripting or batch file requirements.
The Outlook Client utility will usually resolve the problem in a
flexible and easy to implement manner.